How To Save A Microsoft Excel File as PDF Format

Microsoft Excel is an indispensable tool for modern business. Every office should have this spreadsheet program installed on their computer, otherwise, it would be almost impossible to manage a company’s finances, analyze data, create tables and charts, and do other various tasks.

Fortunately, Microsoft Excel offers users a wide range of handy features that make working with it much easier. Users can easily save files from Microsoft Excel in PDF format using a few easy steps.

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This article covers everything you need to know about saving files from Microsoft Excel in PDF format.

What is PDF?

PDF stands for “Portable Document Format” and it’s a standard for sharing documents that can be viewed and printed on virtually any computer or device. PDF is also referred to as “Adobe Digital Publishing Standard.”

PDF files are considered a type of “digital document” because you can view and print them just like any other paper document. This means that you can annotate your PDF file in just the same way that you can annotate a paper document.

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PDF files are one of the most popular file types on the internet, and that’s because they can be easily shared through a variety of channels including email, social media, or websites. However, unlike Microsoft Office documents, you cannot easily edit a PDF file, making it ideal for saving immutable documents.

How to Save a File From Microsoft Excel in PDF Format

Microsoft Excel is a powerful spreadsheet program that can be used to create and analyze virtually any set of data.

If you are working on a project that requires you to analyze data or create charts, then it’s highly recommended that you use Excel.

This is because Excel is one of the most powerful and flexible programs out there. Fortunately, Excel also has a feature that enables you to save files in PDF format.

So, how do you save a file from Microsoft Excel in PDF format? The process is very straightforward and it only requires a few steps.

First, select the sheet in Excel that you want to save as a PDF file. Next, choose the PDF option from the drop-down menu in the top-left corner of the Excel window. This will enable you to choose the PDF format for the selected sheet.

Depending on the data in your Excel sheet, it may be more suitable to choose the “Basic” or “Rich” PDF format. If your file contains charts or images, you should choose the “Rich” format so that the image quality is as high as possible.

Lastly, enter the filename and other relevant details in the “Save As PDF” dialog box and click the “Save” button.

That’s all there is to it!


Saving files from Microsoft Excel in PDF format enables you to easily save a copy of your Excel file as a PDF file and then share it with other people. This comes in handy if you want to share your Excel file with other people who might be using a different computer than yours or if you want to take a copy of your Excel file with you.

If you want to save an entire project or spreadsheet in PDF format, you can easily do so using Excel as we have pointed out in this piece.

I hope you find this guide helpful, kindly leave a comment if you have any questions.

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