5 Tips To Work Smarter In Google Docs On MacOS and PC

Over hundreds of million people depend on Google Docs as an online word processor, not for any other thing but for its simplicity—just open it up and start typing.

The tool whose compatibility cut across any device—Android, iOS, Mac, PC, etc has numerous features to explore, many of which help you tailor the app to your needs and can improve your productivity and your workflow.

If you are among those that constantly use Google Docs and want to do more while spending less time, here are some of the tips you should know.

1. Dictate Text

Dictating documents doesn’t work for everyone, but you can at least give it a try in Google Docs: Open the Tools menu and choose Voice typing to get started. If you find it easier, use the keyboard shortcut, Ctrl+Shift+S in Windows or Cmd+Shift+S in macOS.

Click the microphone that appears onscreen and start speaking. You’ll see your words written out as you say them, and you can carry on typing if you need to make edits and clarifications. Click on the mic button again to turn off dictation mode.

2. Create New Documents Quickly

If you want to create a new Google Docs document quickly, just type “docs.new” into your browser’s address bar and hit Enter. To make the process faster still, you could create a desktop shortcut or a browser bookmark pointing to the same hyperlink shortcut.

3. Collaborate on Emails

Google Docs is tightly linked to Google’s email client, as you would expect, and you can use Docs to work on emails for Gmail until they’re ready to go. From inside Google Docs, choose Insert, then Building blocks, and then pick Email draft to get started.

You’re able to @-mention people to fill out email addresses, and the email can be written in the main text field—when you’re ready to send it to Gmail, click on the blue email icon just to the left in Google Docs and a new Gmail draft will appear on screen.

4. Change the Fonts and Layout

You don’t have to settle for the default look that Gmail gives you: Set up the layout and text formatting options so that they work best for you. Fonts might be part of that, and right at the top of the fonts list drop-down you can select Add fonts to import new ones.

There are several other options besides fonts, like the zoom drop-down on the toolbar. Meanwhile, if you open the File menu and pick Page setup you have the option of switching to a Pageless view, which looks like one long document, without page breaks.

5. Make Use of Templates

Don’t underestimate how much time templates can save. While it’s true that they can sometimes be confining and restrictive, they can also give you a head start on a document: From Google Drive, pick NewGoogle Docs, and From a template to see some choices.

While we have highlighted few tips to make you perform better inside Google Docs, we will like to let’s know your thought about it in the comment section below.

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