Folders can’t be sent as an attachment when handling files, similarly, the maximum file size that can be sent in Gmail is 25MB, this is not always enough as sometimes we may need to send files of considerably larger size, an option is to save the file to Google Drive, then send the link, but in case this isn’t an option for you, there is a way to send an entire folder as an attachment, or a folder containing larger file size of above 25MB in Gmail.
This can be done from your mobile phone or computer, in this post, I explain how to send a folder or large file in Gmail, by zipping the folder/file, using your mobile phone and computer.
What are zipped files?
Zipped files are files saved in the .zip format. Files saved in the .zip formats are compressed files, they are smaller in size, and are easier to transfer between computers, than uncompressed files.
More information about .zip files can be found from this blog post.
How to Zip and send a folder via Gmail, using your mobile phone
To begin with, we will be needing a tool to help us through this step, since most android and iOS devices don’t come with zipping and unzipping utility, we shall need to download an app dedicated to this purpose from the play store and App Store.
I shall be using Easy Unrar, Unzip, and Zip for this guide.
Step 1: Launch your app and click on create new zip file
Step 2: Locate the folder for the files which you wish to zip, here I have three files in the download folder, and I want to zip two files that are larger than the minimum Gmail file size of 25MB.
You can either click on the particular folder if you want to zip the whole file in the folder or open it to select the particular files you wish to zip.
You can also select multiple folders if you have more than a folder to send.
The folders or files selected will be compressed to form a new zip folder that can then be sent via mail, let move on to the next step.
Step 3: Once the preferred files or folders are selected, click on the plus icon.
Step 4: Next, you will be presented with an option to name your new zip folder, you can leave the other options to the default.
Step 5: Once you have named your zip folder, click on Ok, and once the progress gets to 100%, you have successfully created a new zip folder, that can be sent via Gmail at a smaller size.
Step 6: Now, you can go to your file explorer to search for your newly created file and send it via Gmail as an attachment.
Once you click on Gmail, you will be taken to the Gmail new message editor, where you can send your zipped folder to the recipient.
This procedure has been explained using an android device, but a similar procedure can be followed with an iOS device.
How to zip and send a folder via Gmail, using your PC
Equally, you can zip a folder in Windows PC, and send it via Gmail, this is a more straightforward process since windows comes with it own zipping utility, please refer to this blog post to learn how to zip a file or folder using the windows utility.
You can also use an archive tool for this process, the recommended tools are 73 Zip or WinRAR.
Following a similar step to the one described for Android devices, zip your folder, and send it as an attachment by dragging it to a Gmail new message editor, or uploading it as an attachment from the editor.
I hope you find this post helpful, kindly leave a comment if you had any questions.